• Receptionist (Bilingual-Spanish)

    Job Post Information* : Posted Date 2 weeks ago(2/1/2019 10:39 AM)
    ID
    2019-1642
    Category
    Administrative
  • The Position

    The purpose of the Receptionist position is to handle the day to day office items of the corporate office. The Receptionist is responsible for providing a warm greeting to visitors and callers alike, managing the phone traffic, incoming deliveries and mail, as well as outgoing items, supplies and other typical front office functions. The Receptionist works rather independently but assists will all internal department requests. The Receptionist is managed by the Director of Human Resources.

    Responsibilities

    Manage Visitors & Incoming Phone Traffic

    • Provide a friendly greeting for corporate guests, maintain the visitor sign-in log, and ensure expected guests are seen by the appropriate corporate personnel
    • Manage the calendars and schedule requests for the conference rooms
    • Answer and direct all incoming phone traffic in a friendly and timely manner
    • Take and deliver messages as needed

    Maintain Incoming & Outgoing Mail and Packages

    • Sign for, log and deliver all incoming packages and checks accordingly
    • Retrieve, sort and deliver all incoming mail accordingly
    • Assist with the preparation and dropping off of outgoing mail and packages

    Maintain All Office Supplies

    • Keep all office supplies organized and readily available on both floors, including basic supplies (paper, folders, pens, sticky notes, etc), sanitation supplies (paper towels, soap, toilet paper, etc), shipping supplies (USPS postage, FedEx envelopes, boxes, pouches, etc)
    • Order and restock supplies as needed or as requested and approved

    Assist With Office & HR Functions

    • Assist in the scheduling, setup and coordination of on-going and occasional functions such as Bagel Fridays, corporate team-building events/activities, luncheons, birthday celebrations, etc
    • May be asked to help with HR projects, attendance management, RISE Awards, etc
    • Disburse building and other office-wide information accordingly
    • Communicate with building management on security, maintenance and other issues

    Qualifications

    • Excellent interpersonal and communication skills (verbal and written)
    • Highly organized and able to multi-task
    • Bilingual (Spanish) required
    • Self-starting, self-reliant, highly motivated and dependable
    • Efficient in time-management and ability to organize and prioritize tasks
    • Technological savvy and comfort in learning new computer systems and programs
    • High school diploma preferred
    • Completion of the Anti-Money Laundering, Fair Lending, and Equity trainings are required

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